Policies need to be updated when they are due for review, when a regulatory circular requires changes, or when your school's circumstances change. Edvance tracks this and guides you through the update process without losing the history of previous versions.
How to update a policy
- Upload the new or revised document against the existing policy in your register.
- The new document goes through the same analysis and PDRW confirmation step as any new upload.
- Once confirmed, the governance workflow restarts for the new version — consultation, board approval, and finalisation.
Previous versions are preserved
Edvance never overwrites or deletes a prior policy document. Every version is retained in your register for audit purposes, with its own governance record and dates. You can always see the full history of a policy — what changed, when it was approved, and by whom.
Regulatory-triggered updates
When a Department of Education circular or guidance document requires a policy review, Edvance flags the affected policies directly in your Circulars & Guidance and Compliance Intelligence views. You can navigate directly from the regulatory impact to the policy and begin the update workflow in one click.